“Your mind is for getting ideas, not holding them.” – David Allen
Creative people struggle to get things done. They just do. I’ve always felt a little bit embarrassed about the fact that I write down every freaking last thing I need to do during the day in a cheap notebook and give myself a check mark or a tiny colorful sticker when I complete the task.
But, I’m currently reading The Art of Getting Things Done, and I’m feeling a whole lot more confident about my way of reminding and encouraging myself to get things done. The book is a national best-selling book by productivity consultant David Allen. It was published in 2001 and updated in 2015, and it’s a staple of productivity enthusiasts everywhere. He believes the key to managing all your stuff (for writers, think, writing projects) is managing your actions. His Getting Things Done system, often call GTD, is based on a simple fact: The more information bouncing around inside your head, the harder it is to decide what needs attention. As a result, you spend more time thinking about your tasks than actually doing them.
Allen said, “What you do with your time, what you do with information and what you do with your body and your focus relative to your priorities—these are the real options to which you must allocate your limited resources. The real issue is how to make appropriate choices about what to do at any point in time. The real issue is how we manage actions.”
The key to managing our writing ‘stuff’ is managing our actions
For us writers, this is key: our success depends on how we manage actions. So, fellow writers, “How are you managing your actions?”
Allen said, “In training and coaching thousands of professionals, I have found that lack of time is not the major issue for them (though they themselves may think it is): the real problem is a clack of clarity and a definition about what the project really is, and what the associated next-action steps required are” (p. 19).
Do you know what your next-action steps are?
For something to be an action step, we have to be able to do something.
Writing is not just the writing, it’s all the associated tasks that go along with it: finding markets for our work, doing the research, maybe calling or emailing someone for an interview or for information, drafting, editing. So for writers, some examples of next actions steps might be:
1. Find three magazines that print the kind of article I want to write.
2. Call Deborah for quote for article
2. Outline article
Be clear about the things you have to do
I’m currently writing a magazine article. I could write down in my bullet journal, “Work on article,” but, when you think about that seriously, it’s not actionable. “Write introduction,” is actionable. As noted above, email Deborah for a quote is actionable. For me, today’s note is: 15 minutes on article. That is actionable; then, the next question is “what is the next action?” If I don’t finish the draft today, tomorrow the action will remain: 15 minutes on article. Eventually the next action will be: proofreading and mail article.
When you define what the next action (it doesn’t need to be a BIG action) that you can take on a writing project, you have something to do. Jeff Goins, over at goinswriter.com calls it a “bias towards action” and says we need to develop it.
Find an Organization System that works for you
You’ll be better equipped to undertake focused thinking about your writing when your tools for the actions you need to take are part of your daily organizational style.
There are lots of productivity systems and methods out there, and while some people worship one method or another, the best way to use a system that works best for your needs, not to strictly adhere to “rules.” If you want to get things done without compromising your creativity or productivity, you need a productivity system. And it needs to work. Just pick a system and use it. If it doesn’t work well for you, try another one.